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Document Control Coordinator

Labelle - Florida - United States

Job Description

Job Description

Summary:

The Document Control Specialist initiates system controls and provides support on the project

Responsibilities:

• Serve as primary communications hub for project teams by maintaining project records, assembly and distribution of documents using a variety of tools including Microsoft SharePoint and Office Suite.

• Work on Document Control activities either independently as project lead or with minimal supervision.

• Receive, log, track, and distribute documents in both electronic and paper format for project record maintenance. Update and maintain project document control procedures and record keeping databases.

• Recognize issues, advise and confer with leadership and project team on matters affecting projects records, documents and deliverable products.

• Support Program Controls Manager with overall Program Controls needs, information access, project closeout activities and document management.

• Liaise with project site teams to proactively address documentation issues to promote project success.

• Support project managers in collection/distribution of data, communications, and coordination of team deliverables.

• Support the development and maintenance of periodic status reports to keep management and/or clients informed of project progress.

• Ensure document control activities such as document management, version control and distribution management are executed in a timely fashion and in accordance with contractual requirements.

• Support managers in presentations/reports to clients.

• Assist with change order management.

• Prepare transmittals and reports and distribute and file documents as directed.

• Work with other staff members as required. Refine and improve services in response to changing technological environment and Client expectations.

• Assist in developing and adhering to project document control procedures.

• Work on multiple projects simultaneously.

• Work as part of an integrated consultant-client team.

• Duties also may include word processing, answering phones, purchasing equipment, filling in for other staff, and other project related activities as needed.

• Other duties as assigned.

 

 

Qualifications

  • Bachelor’s degree in Civil Engineering, Construction Management, or equivalent preferred.
  • Requires 4-6 years minimum document management, quality control, information technology or other similar experience.
  • Must be extremely well organized and detailed
  • Excellent verbal and written communication
  • Proficient with Sharepoint, Outlook, Adobe software
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Job Attributes

Req Code

690

Category

Administrative & Clerical

Job Type

Full-Time

Location

Labelle - Florida - United States